Google Sheets Workflows

Deliver workflows after Stripe checkout with Gmail and Google Sheets

Quick overview This workflow listens for completed Stripe Checkout sessions, validates payment status, fetches the purchased workflow from your n8n instance, exports it as a JSON file, emails it to the buyer via Gmail, and logs the sale details to Google Sheets. How it works Triggers when Stripe sends a checkout.session.completed event for a Checkout session. Normalizes key fields from the Stripe event (buyer email, payment status, amount, session ID, and the workflow ID from client_reference_id). Verifies the event is a completed checkout session and the payment status is not unpaid. Retrieves the purchased workflow from the n8n API using the workflow ID passed through Stripe. Appends a sales record to Google Sheets with the timestamp, buyer email, amount, session ID, and workflow details. Exports the fetched workflow to a formatted JSON file and sends it to the buyer as a Gmail attachment with import instructions. Setup Add credentials for Stripe, n8n API, Gmail OAuth2, and Google Sheets OAuth2 used by the workflow. Create or select a Google Sheets spreadsheet and a Sales sheet tab, and ensure the column headers match the fields being appended (Timestamp, Workflow ID, Workflow Na

von Naveen Choudhary

Handle WhatsApp customer service chats with Google Gemini and Google Sheets

Quick Overview This workflow handles WhatsApp customer service via OpenWA, using Google Gemini and a Google Sheets knowledge base to answer personal chats, while routing conversations to a human queue in Google Sheets when escalation is needed. How it works Triggers on OpenWA WhatsApp events and ignores message reactions except for specific ✅/☑ reactions used to re-enable AI handling. Normalizes incoming event fields and processes only personal chats (IDs ending with @c.us) that are not sent by your own WhatsApp account. Checks a Google Sheets “Session Chat” list to decide whether the conversation is currently handled by a human, and only continues to AI when no active human session is found. Uses a Google Gemini chat model with short-term memory and a Google Sheets “Database Company” tool to draft a friendly Indonesian response based only on the sheet data. If the AI response does not contain the #admin escalation token, it sends the reply back to the customer via OpenWA. If the AI response contains #admin, it appends the chat to the Google Sheets “Session Chat” sheet to flag it for human follow-up. When a ✅/☑ reaction is received for a chat, it finds and deletes the corresponding

von Vinsen

Clone brand voices and generate voiceovers with Smallest AI and Google Drive

Quick Overview This workflow receives a webhook request with an audio sample URL, voice name, and script, clones a voice and generates a matching voiceover using Smallest AI, uploads the MP3 to Google Drive, logs the voice ID in Google Sheets, and returns a public link in the webhook response. How it works Receives a POST webhook request containing an audio_url, voice_name, and script text. Downloads the provided voice sample file from the audio_url. Sends the sample to Smallest AI Voice Cloning to create a new voice profile and extracts the returned voiceId. Truncates the script text to a safe length and synthesizes speech with Smallest AI using the cloned voice ID. Uploads the generated MP3 voiceover to Google Drive and updates its sharing settings to be publicly readable. Appends the cloned voice ID and voice name to a Google Sheets “voice library” spreadsheet and returns a JSON response with the voice ID, Drive link, and timestamp. Setup Create a Smallest AI API key, store it securely in n8n, and replace the hardcoded Authorization: Bearer ... header used for voice cloning. Add a Smallest AI credential in n8n for the speech synthesis step and ensure it has access to the same Sm

von Zain Khan

Handle NPS survey responses with OpenAI, Gmail, and Google Sheets

Quick Overview This workflow runs every 6 hours to read new NPS survey responses from Google Sheets, generates a personalized reply with OpenAI, and sends the email via Gmail. It then routes promoters, passives, and detractors for follow-up actions and marks each response as processed. How it works Runs on a schedule every 6 hours. Reads NPS responses from a Google Sheets tab and keeps only rows where Status equals "new". Validates required fields, parses the 0–10 NPS score, and classifies each response as Promoter, Passive, or Detractor. Sends the response context to OpenAI (Chat Completions) to generate a concise, personalized email body and builds a segment-specific subject line. Sends the personalized reply to the respondent using Gmail. For promoters, appends the comment as a quote to a separate Google Sheets testimonials tab and updates the original row’s Status to "Processed". For passives, updates the original Google Sheets row’s Status to "Processed", and for detractors, emails an alert to a support inbox via Gmail and then updates Status to "Processed". Setup Add credentials for Google Sheets, Gmail, and OpenAI in n8n. Replace YOUR_NPS_SHEET_ID with your Google Sheets doc

von Incrementors

Handle NPS survey replies and routing with OpenAI, Gmail, and Google Sheets

Quick Overview This workflow runs every 6 hours to read new NPS responses from Google Sheets, uses OpenAI to draft a personalized reply, sends it via Gmail, routes respondents by NPS segment, logs promoter quotes back to Google Sheets, alerts support on detractors, and marks each row as processed. How it works Runs on a schedule every 6 hours and reads NPS response rows from a Google Sheets document. Filters the sheet to keep only rows where Status equals “new” to avoid reprocessing. Validates required fields, parses the 0–10 NPS score, and classifies each response as Promoter, Passive, or Detractor. Calls the OpenAI Chat Completions API to generate a warm, personalized email body based on the score segment and the customer’s comment. Sends the generated reply to the customer via Gmail and then routes the workflow by segment. For promoters, appends the customer comment as a quote to a “promoter-quotes” tab in Google Sheets and marks the original row as Processed; for passives, it marks the row as Processed. For detractors, sends an alert email to your support team via Gmail and then updates the original Google Sheets row status to Processed. Setup Create credentials for Google Shee

von Incrementors

Translate audio transcripts with Gladia, Google Drive, and Google Sheets

Quick overview This workflow collects a public media URL and target language via an n8n form, sends the audio/video to Gladia for transcription and translation, then saves a Markdown transcript file to Google Drive and logs the outcome (success or failure) to Google Sheets. How it works Receives a form submission containing a publicly reachable audio/video URL and a target language code. Starts a Gladia pre-recorded job with transcription enabled and translation configured for the requested target language. Waits and repeatedly polls Gladia’s result URL until the job finishes, errors, or reaches the maximum number of attempts. When Gladia reports the job as done, builds a Markdown file containing the original transcript, the translated transcript, and language metadata. Uploads the Markdown file to Google Drive. Appends a “Translated” row to Google Sheets with the media URL, detected language, target language, and a Drive link, or logs a “Failed” row with error details if any step fails. Setup Add a Gladia API key using an HTTP Header Auth credential (header name x-gladia-key) and select it for both Gladia HTTP Request steps. Connect Google Drive OAuth credentials and choose the de

von Kevin Yu

Rotate YouTube channel banners on a schedule with Google Sheets and Drive

Quick Overview This workflow runs daily at 8am to rotate a YouTube channel banner based on a schedule stored in Google Sheets, downloading the banner image from Google Drive, applying it via the YouTube API, and updating the sheet to mark the banner as applied. How it works Runs every day at 8am on a schedule trigger. Reads the banner rotation plan from Google Sheets, including swap date, Google Drive file ID, label, and status. Filters the sheet rows to keep banners due today or overdue that are not yet marked as Applied, and sorts them oldest-first. Downloads the selected banner image from Google Drive and uploads it as a YouTube channel banner. Fetches the current YouTube channel branding settings and updates the channel to activate the new banner while preserving existing branding fields. Updates the matching Google Sheets row to set Status to Applied and outputs a log record with the swap timestamp, channel ID, and banner details. Setup Add Google OAuth credentials for YouTube Data API and connect them to the YouTube nodes. Add Google Sheets and Google Drive credentials and connect them to the respective nodes. Set your YouTube channel ID in the banner configuration step. Upda

von Kevin Yu

Extract and log Gmail admin tasks with OpenAI, Google Sheets and Airtable

Quick overview This workflow monitors Gmail for messages labeled “Admin”, redacts sensitive data, uses OpenAI to extract structured admin tasks and reminders, skips duplicates by checking Google Sheets and/or Airtable, sends optional Slack or Microsoft Teams alerts for urgent items, and logs the clean task details. How it works Triggers every minute when a new Gmail message matches the query label:Admin newer_than:7d. Loads configurable settings (log destination, alert channels, due-soon window, dedupe window, and redaction toggle) and normalizes the email into a clean text body. Redacts sensitive patterns (such as SSNs, card-like numbers, phone numbers, email addresses, and addresses) and generates an “admin hash” fingerprint for deduplication. Checks Google Sheets and/or Airtable for recent matching Message IDs or admin hashes and skips processing if the email appears to be a duplicate. Sends the redacted email content to OpenAI to classify whether it is an admin item and to extract fields like task title, summary, priority, due date/time, and recommended next step. If the item is valid, optionally posts an alert to Slack and/or Microsoft Teams for urgent/high-priority, due-soon,

von Precision Tech

Extract and log Gmail receipt expenses with OpenAI, Sheets and Airtable

Quick overview This workflow monitors a Gmail “Receipts” label, downloads attachments, uses OpenAI to extract expense data from receipt emails and images, skips duplicates and non-receipts, fails safely when extraction is unreadable, sends Slack/Teams alerts for high-value, warranty, or review-needed receipts, and logs valid receipts to Sheets or Airtable. How it works Triggers every minute when Gmail finds new emails matching the query label:Receipts newer_than:2d. Normalizes the email into consistent fields (message ID, subject, sender, received date, plain-text body) and generates a receipt hash for stable matching. Searches Airtable and/or Google Sheets for existing records matching the message ID or receipt hash and marks the email as a duplicate if it falls within the configured duplicate window. For new receipts, sends the email content to OpenAI to extract receipt details like merchant, total, category, line items, tax hints, and return/warranty dates. Evaluates the extraction to flag high-value, warranty/return-relevant, or needs-review receipts and formats alert messages. Posts alerts to Slack and/or Microsoft Teams when enabled and the receipt is not “standard.” Appends

von Precision Tech

Create personalized videos from Google Sheets with iLoveVideoEditor and Gmail

Quick overview This workflow watches Google Sheets for new rows, renders a personalized video with iLoveVideoEditor using the row data, uploads the finished MP4 to Google Drive, writes the Drive link back to the same sheet row, and emails the link to the recipient via Gmail. How it works Triggers on a schedule when a new row is added to a specified Google Sheets worksheet. Skips rows where the Title field is empty. Starts a video render in iLoveVideoEditor from the cinematic-title template using the row’s Title and Subtitle as template variables. Polls iLoveVideoEditor every 60 seconds (up to 20 attempts) until the render status becomes completed, or stops early if the status becomes failed. When completed, downloads the MP4 from the render URL, uploads it to a specified Google Drive folder, and generates a shareable Drive view link. Updates the original Google Sheets row (matched by ID) with the Video URL and sends the Drive link to the row’s Email address via Gmail. If the render fails, times out, or errors, sends a failure alert email via Gmail with the row details. Setup Install the community node n8n-nodes-ilovevideoeditor (required for self-hosted n8n) and add your iLoveVideo

von iLoveVideoEditor

Scrape and score Amazon products with Apify, OpenAI, and Google Sheets

Quick overview This workflow manually scrapes product results from an Amazon search URL via the Apify Amazon Crawler actor, uses OpenAI to generate a structured product analysis (category, key feature, verdict, value score), and appends the enriched results to a Google Sheets spreadsheet. How it works Runs when you manually click “Test workflow” in n8n. Sends the configured Amazon search URL and scraping limits to the apify Amazon Crawler actor and retrieves the dataset items. Filters out any scraper items that are missing a title or contain an error. Uses OpenAI to analyze each product’s title, brand, price, rating, and review count and returns a structured category, key feature, buyer verdict, and 1–10 value score. Combines the scraped fields and AI analysis into a single row format and adds a timestamp. Appends each enriched product as a new row in Google Sheets. Setup Create an apify API token and add it as an HTTP Header Auth credential used by the Apify request. Add an OpenAI API key as an OpenAI credential and choose the model to use in the configuration. Connect a Google Sheets OAuth2 account and select the target spreadsheet, sheet tab, and columns for appending rows. Upda

Generate weekly Pinterest content opportunity briefs with Apify, OpenAI and Google Sheets

Quick overview Research a Pinterest niche with FetchCat's Pinterest Search Scraper, preserve every source pin in Google Sheets, and use one evidence-controlled OpenAI call to identify recurring themes, underrepresented angles, and five production-ready content briefs without claiming search volume or trend growth. How it works Starts manually with one research niche and one to five exact Pinterest search phrases, plus locale, country, and a configurable result limit. Runs fetch_cat/pinterest-search-scraper through a Cloud-compatible HTTP Request and collects 20 to 500 public pins per search with public detail enrichment enabled. Validates, normalizes, and deduplicates returned pins. It stops before AI or destination writes when fewer than ten usable pins remain. Builds stable Google Sheets rows, deterministic phrase counts, and a bounded evidence packet, then uses one structured gpt-5.4-mini request for analysis. Removes invalid pin citations and rejects any finding that retains no supplied evidence, preventing unsupported recommendations from reaching the destination. Upserts source pins and a readable brief into separate Pins and Research Brief tabs using stable same-day research

von Hanna Nosova

Find and verify business emails with ScraperCity, OpenAI, Google Sheets, and Gmail

Quick overview This workflow reads contacts from Google Sheets, finds and verifies their business emails via the ScraperCity Email Finder API, generates a short personalized icebreaker with OpenAI, appends the enriched leads to another Google Sheet, and emails a run summary via Gmail. How it works Starts manually to run an email enrichment job. Reads contacts (first name, last name, domain) from an input Google Sheets worksheet and aggregates them into a single payload. Submits the contacts to the ScraperCity Email Finder API, then waits and repeatedly checks the job status until it succeeds or fails/times out. When the job succeeds, downloads the result CSV from ScraperCity, parses it, normalizes key fields (name, domain, email, verification status, provider), and keeps only rows with an email. For each verified contact, prompts OpenAI to generate one short, company-referencing cold-email opening line in the configured language. Appends the enriched lead (including email, status, and icebreaker) to an output Google Sheets worksheet and sends a summary email via Gmail. Setup Create a ScraperCity account with Email Finder credits and add an HTTP Header Auth credential that sends you

Find YouTube creator emails with Apify, OpenAI and Google Sheets

Quick overview This workflow searches YouTube via Apify for videos matching a keyword, deduplicates the resulting channels, scrapes each channel’s About description, uses OpenAI to extract contact email addresses, and appends channels with emails to a Google Sheets tab. How it works Starts when you manually execute the workflow. Sends a keyword-based search request to the Apify YouTube Scraper to retrieve recent YouTube results and their channel URLs. Deduplicates the results so each channel URL is processed only once. Scrapes each channel’s About/description data using an Apify YouTube Scraper request. Uses OpenAI to extract and de-obfuscate any email addresses found in the channel description. Keeps only channels where at least one email address was extracted. Appends the channel name, channel URL, extracted emails, search query, and the current date to Google Sheets. Setup Add an Apify API token using an HTTP Header Auth credential (Authorization: Bearer ) and connect it to both Apify HTTP Request steps. Add an OpenAI API key credential and choose the model name you want to use in the Configuration values. Connect your Google Sheets OAuth credential, then set the target spreadsh

Turn support emails into FAQ drafts with Gmail, OpenAI, Sheets and Docs

Quick overview This workflow monitors a Gmail inbox for new support-style emails, uses OpenAI to extract a reusable FAQ question and safe draft answer, logs results to Google Sheets, and then creates a Google Docs draft and/or Gmail review drafts for a human reviewer. How it works Polls Gmail every 5 minutes for unread emails matching the configured support-related search query. Cleans the email content by stripping quoted replies, signatures, and HTML to produce a concise plain-text body. Sends the cleaned email and product context to OpenAI to extract a structured FAQ candidate (question, draft answer, category, score, sensitivity flag, tags, and recommended action). Calculates a routing status based on the FAQ score threshold and sensitivity/recommended action, and prepares draft text for a Google Doc and reviewer email. Appends every processed email and extracted fields to a Google Sheets tab for tracking and reporting. If the candidate is strong, creates a Google Docs FAQ draft, inserts the draft content, and creates a Gmail draft notification to the reviewer with the document link. If the candidate needs manual handling, creates a Gmail draft to the reviewer with the review n

Monitor ad campaign health daily with Spendict, Google Sheets, and Slack

Quick overview This workflow runs every morning to read ad campaign metrics from Google Sheets, send each campaign to Spendict for performance diagnosis against benchmarks, log the verdicts back to Google Sheets, and post Slack alerts when a campaign needs attention. How it works Runs daily at 08:00 on a schedule trigger. Reads campaign metric rows from a Google Sheets spreadsheet. Builds a Spendict request per campaign by normalizing platform/objective fields and including only numeric metrics present in each row. Sends each campaign’s metrics to the Spendict analyze-performance API to get a verdict, score, bottleneck, and diagnosis. Routes results by verdict so healthy or insufficient-data campaigns are only logged, while fix_first and kill_or_rebuild campaigns are also prepared for alerting. Appends a dated health-check row for every campaign to a Google Sheets “health log” sheet. Posts a Slack Incoming Webhook message for fix_first and kill_or_rebuild campaigns including the score, primary bottleneck, and diagnosis. Setup Add Google Sheets credentials and select the document and sheet for both reading campaign metrics and appending to the health log. Ensure your metrics sheet h

von Spendict

Score Salesforce playbook compliance with Google Sheets, Gemini, and Slack

Quick overview This workflow manually runs to review Salesforce opportunities listed in Google Sheets, evaluates each deal against sales playbook rules using Google Gemini, updates compliance fields in Salesforce, alerts in Slack for low scores, and logs results back to Google Sheets. How it works Starts manually and loads a list of opportunities from Google Sheets. Processes each row in batches and fetches the latest matching Opportunity record from Salesforce. Adds predefined playbook rules (including a passing score) and combines them with the opportunity data. Checks whether at least two meetings are completed, and if not, auto-generates a non-compliant evaluation without using AI. For opportunities that pass the meeting minimum, sends the opportunity details and rules to Google Gemini to produce a compliance decision, missing steps, score, reason, and risk level, then normalizes the response into structured fields. Updates the Opportunity in Salesforce with compliance status, risk, score, and timestamp, and sends a Slack alert when the compliance score is below 70. For compliant opportunities, writes the final status and compliance metrics back to a Google Sheets results tab (

Route procurement helpdesk tickets from Gmail with Groq and Slack

Quick Overview This workflow monitors a Gmail inbox for procurement requests, uses Groq (Llama 3.1) to classify and route each ticket with SLA logic, escalates high-risk items to Slack, creates a ticket via HTTP, sends an auto-reply from Gmail, and logs the full record to Google Sheets. How it works Triggers every minute when a new email arrives in a Gmail inbox. Extracts the sender, subject, body, timestamps, and Gmail thread/message IDs, and generates a procurement ticket ID. Looks up the email thread ID in Google Sheets to identify whether the request already exists. Uses Groq (Llama 3.1) to classify the request (category, urgency, sentiment, risk, team) and applies routing rules to set SLA deadlines, queues, and escalation flags. If escalation is required, posts a detailed alert to a Slack channel and creates an escalated ticket via an HTTP request; otherwise, creates a standard ticket via an HTTP request. Generates a short agent-facing status summary with Groq, emails the customer an acknowledgement and suggested reply via Gmail, and appends the full ticket and AI outputs to Google Sheets. Setup Connect your Gmail OAuth2 credential for both the inbox trigger and the customer a

Detect early payment invoice opportunities with Groq and Google Sheets

Quick Overview This workflow runs daily to fetch invoice data from an HTTP endpoint, calculate early-payment savings and annualized ROI, and use Groq (Llama 3.3) to prioritize eligible discounts. It logs eligible and expired invoices to Google Sheets and emails a digest of HIGH-priority recommendations via Gmail. How it works Runs every day at 9:00 to start an invoice scan. Fetches invoice records from an external HTTP API endpoint. Calculates potential savings, days saved by paying early, annualized ROI, and whether each invoice is still eligible before the discount deadline. Routes eligible invoices to Groq (Llama 3.3) to return a JSON decision with a YES/NO recommendation, HIGH/MEDIUM/LOW priority, and a short reason, then normalizes the AI response. Appends eligible invoice evaluations (including ROI, savings, priority, recommendation, and reason) to a Google Sheets log. Filters for invoices marked YES and HIGH priority, aggregates them into a daily batch, and emails a plain-text digest to the finance team via Gmail. Marks ineligible invoices as expired with a skip reason and appends them to a separate Google Sheets audit log. Setup Add a Groq API credential and ensure the sele

Triage supplier capacity risk with Groq, Gmail, Slack, and Google Sheets

Quick overview This workflow runs daily to pull supplier performance data from an HTTP endpoint, calculate fulfillment and delay risk metrics, use Groq (Llama 3.3) to classify supplier risk and generate mitigation actions, then notify via Gmail and Slack and log outcomes to Google Sheets. How it works Runs every day at the scheduled time. Fetches supplier performance data from an HTTP API and stops if the supplier has no orders. Normalizes the supplier fields and calculates fulfillment rate, delay, rule-based flags, and a risk score. Sends the metrics to Groq (Llama 3.3) to classify risk (Low/Medium/High) with a reason and confidence, then merges the AI result with the computed metrics (falling back to the rule-based classification if parsing fails). If the AI risk is Medium, Groq generates three mitigation actions and the workflow fetches backup supplier options from an HTTP API, then combines both into a single alert payload. Sends the mitigation actions by Gmail email and Slack message, then appends a “high risk” audit row to Google Sheets. If the AI risk is not Medium, appends a “no alert sent” audit row to Google Sheets with the assessed risk details. Setup Add Groq API creden

Qualify leads and send personalized audio follow-ups with Gemini and Smallest.ai

Quick Overview This workflow receives lead submissions via a webhook, uses Google Gemini to qualify the lead and write a personalized spoken follow-up script, and for qualified leads generates an MP3 with Smallest.ai, shares it from Google Drive, emails it via Gmail, logs outcomes to Google Sheets, and alerts sales in Slack. How it works Receives a POST webhook request containing a lead’s name, email, and message. Sends the lead details to a Google Gemini–powered AI agent to determine whether the lead is qualified and, if so, generate a short personalized audio script. Parses the agent’s JSON response and routes the workflow based on the qualified flag. If the lead is qualified, Smallest.ai synthesizes the script into an MP3 and uploads it to Google Drive. Shares the Google Drive audio file publicly and sends the lead a Gmail message with a link to listen. Appends the qualified lead record (including the audio link and timestamp) to Google Sheets and posts a notification to a Slack channel. If the lead is unqualified, appends the lead details and timestamp to Google Sheets without generating audio or sending email. Setup Enable the webhook and copy the generated /lead-capture URL i

von Zain Khan

Send Calendly meeting prep briefs with Gmail, Notion, OpenAI and Sheets

Quick Overview This workflow monitors Gmail for Calendly “New Event” emails, extracts meeting details with OpenAI, enriches the invitee with Notion CRM data, Google Sheets STR records, and SerpApi building research, then generates and schedules a meeting-prep brief email to send 30 minutes before the meeting. How it works Triggers every minute when a new Gmail message arrives and continues only if it is a Calendly notification for a new event. Uses OpenAI to extract the invitee email and meeting date/time from the email and calculates a send time 30 minutes before the meeting. Looks up the lead in a Notion database by invitee email and pulls building research via SerpApi, then uses OpenAI to extract building details from the AI Overview results. Loads STR registration data from Google Sheets and matches it to the building address to flag whether the property appears in STR records. Searches recent Gmail history in two accounts for messages involving the lead’s email address and checks whether any history exists. If email history exists, uses OpenAI to summarize the relationship and generate a concise meeting brief, then formats it as an HTML email. If no email history exists, uses

von Marc Soummer