Gmail Workflows
180 Ergebnisse — ausschließlich quellenverknüpfte n8n-Referenzen
WAutomated Customer Onboarding with HubSpot, Gmail, and AI-powered Scheduling
HubSpot Customer Onboarding Automation Overview Streamline your customer onboarding process with this intelligent automation that triggers when new contacts are created in HubSpot. The workflow automatically sends personalized welcome emails, schedules onboarding calls, and assigns customer success managers - ensuring every new customer receives immediate attention and proper support. What This Workflow Does Core Features Real-time Contact Detection**: Monitors HubSpot for new contact creation events via webhooks Intelligent Email Generation**: Uses AI to create personalized welcome emails based on contact information Automated Calendar Scheduling**: Finds available time slots and schedules onboarding calls with new contacts Smart CSM Assignment**: Automatically assigns contacts to appropriate customer success managers Multi-channel Communication**: Sends HTML-formatted emails with professional styling Calendar Integration**: Full Google Calendar management with attendee invitations Business Value Instant Response**: New customers receive immediate welcome communication Personalization at Scale**: Each email is uniquely crafted based on contact details and company information Proce
Email outreach drafter based on HubSpot data
This n8n template turns a small, targeted HubSpot list into tailored outreach. It scans each contact’s recent Gmail conversations, builds a lightweight persona with AI (tone, goals, pain points, decision style), then drafts a concise sales email aligned to your offer—saved to Gmail as a reviewable draft. Perfect for SDRs and founders who want personalization at scale without writing from scratch. This template was originally created by Jim Le. How it works Manual trigger** starts a controlled run. HubSpot search** pulls a focused list of contacts (e.g., hs_buying_role = DECISION_MAKER). Batch loop** processes contacts one by one. Gmail fetch** grabs up to 20 recent threads from each contact. AI persona extraction** (Information Extractor + Gemini) analyzes messages to capture: decision-making style, communication preferences, goals/motivations pain points, work style, personality traits, buying behavior, values, market awareness Variables node* sets core fields (first name, last name, email) and the *offer** you want to pitch. AI email generation* (Gemini) mirrors the contact’s tone and priorities; outputs *subject* + *HTML body**. Gmail draft** is created for the contact so a rep
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AI-Powered Multi-Platform Social Media Content Factory with Dynamic System Prompts & GPT-4o
Automated Social Media Content Publishing Factory + System Prompt Composition This workflow is a powerful automation for creating and publishing social media content. It uses AI to generate content and images based on external prompts and schemas, and routes the final posts to various social media platforms. How it Works This workflow operates as a "Content Publishing Factory". It generates platform-optimized content for platforms like LinkedIn, Instagram, Facebook, X (Twitter), Threads, and YouTube Shorts. A key feature is its dynamic system prompt and output schema composition, which pulls content from external Google Docs to ensure consistency. The workflow can also create images to match the content and send the final draft for approval via email before publishing. Use Cases Centralized Content Management**: Store and manage all system prompts and schemas in Google Docs for easy team collaboration and version control. Brand Consistency**: Ensure a consistent brand voice across all social media platforms by centralizing brand guidelines and content rules. Automated Publishing**: Automate content creation, image generation, and publishing, reducing manual effort and design bottle
CGenerate Platform-Optimized Social Media Content Across 6 Platforms with GPT-4o
Who’s it for This workflow is ideal for marketers, content creators, agencies, and small businesses that want to streamline the process of creating and publishing platform-optimized posts across multiple social media channels. How it works / What it does From a single user prompt, the workflow uses a custom system prompt and schema to generate tailored social media content for LinkedIn, Instagram, Facebook, Twitter (X), Threads, and YouTube Shorts. It creates platform-specific captions, hashtags, calls to action, and even AI-generated image suggestions, then routes the content to the correct publishing channel. How to set up Connect your social media platform credentials in n8n. Add your Google Docs links for the system prompt and content schema. Configure the IMGBB_API_KEY and any other required API credentials. Optionally connect Gmail and Telegram for approval workflows and notifications. Requirements n8n instance (self-hosted or cloud) API credentials for desired platforms Google Docs and Google Drive accounts How to customize the workflow Edit the system prompt and schema in Google Docs to adjust tone, style, and content format for each platform. Modify routing logic or add ne
WAutomated Gmail Reply Drafts with OpenAI Assistant for Labeled Emails
n8n workflow template description [template] This workflow automatically drafts replies to your emails using an OpenAI Assistant, streamlining your inbox management. It's designed for support teams, sales professionals, or anyone looking to accelerate their email response process by leveraging AI to create context-aware draft replies in Gmail. How it works The workflow runs on a schedule (every minute) to check for emails with a specific label in your Gmail account. It takes the content of the newest email in a thread and sends it to your designated OpenAI Assistant for processing. A draft reply is generated by the AI assistant. This AI-generated reply is then added as a draft to the original email thread in Gmail. Finally, the initial trigger label is removed from the email thread to prevent it from being processed again. Set up steps Connect your accounts: You'll need to connect your Gmail and OpenAI accounts in the respective nodes. Configure the trigger: In the "Get threads with specific labels" Gmail node, specify the label that you want to use to trigger the workflow (e.g., generate-reply). Any email you apply this label to will be processed. Select your OpenAI Assistant: In
Scrape Local Business Directories with Bright Data & OpenAI for Lead Generation
This workflow contains community nodes that are only compatible with the self-hosted version of n8n. This workflow automatically scrapes local business directories (Yelp, Yellow Pages, Google Maps, etc.) to build a structured database of prospects. Stop copying listings by hand—get fresh leads delivered straight to Google Sheets. Overview Using Bright Data, the automation fetches business names, contact details, ratings, and categories for a given city or ZIP code. OpenAI cleans and normalizes the data, while duplicate detection ensures each business appears only once. The result is emailed as a CSV and stored in Sheets for easy filtering. Tools Used n8n** – Workflow orchestration Bright Data** – Handles large-scale directory scraping OpenAI** – Performs entity cleanup and deduplication Google Sheets** – Houses the resulting lead list Gmail** – Sends the CSV file to your inbox How to Install Import the Workflow: Load the .json into n8n. Configure Bright Data: Add your credentials. Set Up OpenAI: Enter your API key. Connect Google Sheets & Gmail: Authorize both integrations. Customize Locations & Categories: Adjust parameters in the Start node. Use Cases Local Lead Generation**: Bui
Automated Amazon Stock Level Tracker with Bright Data MCP and OpenAI
This workflow automatically tracks inventory stock levels across multiple products and suppliers to prevent stockouts and optimize inventory management. It saves you time by eliminating the need to manually check stock levels and provides automated alerts when inventory reaches critical thresholds. Overview This workflow automatically scrapes supplier websites, e-commerce platforms, and inventory systems to monitor real-time stock levels and availability. It uses Bright Data to access inventory data and AI to intelligently parse stock information, detect low inventory alerts, and track supply chain trends. Tools Used n8n**: The automation platform that orchestrates the workflow Bright Data**: For scraping inventory and supplier websites without being blocked OpenAI**: AI agent for intelligent stock level analysis and trend detection Google Sheets**: For storing inventory data and tracking stock movements How to Install Import the Workflow: Download the .json file and import it into your n8n instance Configure Bright Data: Add your Bright Data credentials to the MCP Client node Set Up OpenAI: Configure your OpenAI API credentials Configure Google Sheets: Connect your Google Sheets a
CAutomatically Monitor Competitor Pricing with Bright Data MCP & Google Sheets
This workflow automatically monitors competitor pricing across multiple products and services to track market positioning and pricing strategies. It saves you time by eliminating the need to manually check competitor prices and provides real-time insights into pricing changes and market trends. Overview This workflow automatically scrapes competitor websites and pricing pages to extract current pricing information, product details, and promotional offers. It uses Bright Data to access pricing data without restrictions and AI to intelligently parse pricing information and detect changes over time. Tools Used n8n**: The automation platform that orchestrates the workflow Bright Data**: For scraping competitor pricing pages without being blocked OpenAI**: AI agent for intelligent pricing data extraction and analysis Google Sheets**: For storing pricing data and tracking changes over time How to Install Import the Workflow: Download the .json file and import it into your n8n instance Configure Bright Data: Add your Bright Data credentials to the MCP Client node Set Up OpenAI: Configure your OpenAI API credentials Configure Google Sheets: Connect your Google Sheets account and set up you
Analyze Competitor Content Performance with Bright Data MCP & GPT-4o
This workflow automatically analyzes competitor content performance across various platforms to understand what content resonates with their audience. It saves you time by eliminating the need to manually track competitor content and provides insights into successful content strategies and engagement patterns. Overview This workflow automatically scrapes competitor websites, blogs, and social media to analyze content performance metrics including engagement rates, shares, comments, and audience response. It uses Bright Data to access competitor content without restrictions and AI to intelligently analyze performance data and extract actionable insights. Tools Used n8n**: The automation platform that orchestrates the workflow Bright Data**: For scraping competitor content platforms without being blocked OpenAI**: AI agent for intelligent content performance analysis Google Sheets**: For storing competitor content analysis and performance metrics How to Install Import the Workflow: Download the .json file and import it into your n8n instance Configure Bright Data: Add your Bright Data credentials to the MCP Client node Set Up OpenAI: Configure your OpenAI API credentials Configure Go
Extract customer pain points from support forums with Bright Data & GPT-5.4
This workflow contains community nodes that are only compatible with the self-hosted version of n8n. This workflow automatically monitors customer support forums and Q&A platforms to extract valuable customer insights and pain points. It saves you time by eliminating the need to manually browse through forum discussions and provides structured analysis of customer questions, answers, and recurring issues. Overview This workflow automatically scrapes customer support forums like Stack Exchange and SuperUser to find questions and discussions related to specific topics or brands. It uses AI to analyze forum content, extract customer pain points, and identify recurring issues, then sends structured insights directly to your product team via email. Tools Used n8n**: The automation platform that orchestrates the workflow Bright Data**: For scraping forum pages and Q&A platforms without being blocked OpenAI**: AI agent for intelligent forum content analysis and insight extraction Gmail**: For sending automated insight reports to your team How to Install Import the Workflow: Download the .json file and import it into your n8n instance Configure Bright Data: Add your Bright Data credentials
AI-Powered Proposal Automation Using Google Slides
When you fill out the form with business challenges and requirements GPT-4 analyzes the input and generates a customized proposal using your template System automatically creates a Google Slides presentation with personalized content Professional proposal email is sent directly to the prospect with the presentation link Set up steps Estimated time: 15-20 minutes Connect your OpenAI API key for GPT-4 access Link your Google account for Slides and Gmail integration Create your proposal template in Google Slides with placeholder variables Customize the AI prompt and email template with your branding Test with sample data and activate the workflow
WUpwork Job Aggregator with OpenAI Summaries & Multi-channel Notifications
Automated system that aggregates job postings from Upwork based on your criteria and delivers personalized notifications, helping you never miss relevant opportunities. 🚀 What It Does Custom job search based on keywords, skills, and categories Real-time job posting monitoring Smart filtering and prioritization Multi-channel notifications (Email/Slack/Teams) Duplicate detection 🎯 Perfect For Freelancers seeking new opportunities Agencies looking for projects Recruiters sourcing talent Business owners finding contractors Digital nomads ⚙️ Key Benefits ✅ Save hours of manual searching ✅ Get notified about relevant jobs first ✅ Never miss perfect opportunities ✅ Customizable search criteria ✅ Time-zone friendly notifications 🔧 What You Need Upwork account n8n instance Preferred notification channels setup 📊 Features Custom keyword alerts Budget range filtering Client history analysis Job type filtering (hourly/fixed) Experience level filtering 🛠️ Setup & Support Quick Setup Be up and running in 15 minutes with our step-by-step guide 📺 Watch Tutorial 💼 Get Expert Support 📧 Direct Help Transform your freelance career with automated job hunting. Spend less time searching and more
WReal-Time Startup Intelligence: Crunchbase Monitoring with AI Summaries & Email Alerts
Automated monitoring system that tracks startup activities, funding events, and company updates in real-time, providing valuable market intelligence. 🚀 What It Does Real-time monitoring of startup activities Funding alerts and updates Competitor tracking Industry trend analysis Customizable watchlists 🎯 Perfect For Venture capitalists Startup founders Business development teams Market researchers Investment analysts ⚙️ Key Benefits ✅ Stay ahead of market movements ✅ Never miss important funding rounds ✅ Track competitor activities ✅ Identify emerging trends ✅ Save hours of manual research 🔧 What You Need Crunchbase API access n8n instance Notification preferences (email/Slack/Teams) 📊 Data Points Tracked New funding rounds Company updates Leadership changes Product launches Market expansions 🛠️ Setup & Support Quick Setup Deploy in 20 minutes with our step-by-step configuration guide 📺 Watch Tutorial 💼 Get Expert Support 📧 Direct Help Stay informed about the startup ecosystem with automated monitoring and alerts. Make data-driven decisions with timely, relevant information.
WPersonalized CrunchBase Lead Outreach with AI-Generated Summaries and Gmail
Automated outreach system that identifies and contacts potential leads from CrunchBase with personalized, timely messages. 🚀 What It Does Identifies target companies and contacts Personalizes email content Schedules follow-ups Tracks responses Integrates with email providers 🎯 Perfect For Sales development reps Business development teams Startup founders Investment professionals Partnership managers ⚙️ Key Benefits ✅ Automated lead generation ✅ Personalized outreach at scale ✅ Follow-up automation ✅ Response tracking ✅ Time-saving workflow 🔧 What You Need CrunchBase API access Email service (e.g., Gmail, SendGrid) n8n instance CRM (optional) 📊 Features Contact information extraction Email template personalization Send time optimization Open/click tracking Response handling 🛠️ Setup & Support Quick Setup Start sending in 30 minutes with our step-by-step guide 📺 Watch Tutorial 💼 Get Expert Support 📧 Direct Help Transform your outbound sales process with automated, personalized outreach to high-quality leads from CrunchBase.
Automated Daily Customer Win-Back Campaign with AI Offers
Proactively retain customers predicted to churn with this automated n8n workflow. Running daily, it identifies high-risk customers from your Google Sheet, uses Google Gemini to generate personalized win-back offers based on their churn score and preferences, sends these offers via Gmail, and logs all actions for tracking. What does this workflow do? This workflow automates the critical process of customer retention by: Running automatically every day** on a schedule you define. Fetching customer data** from a designated Google Sheet containing metrics like predicted churn scores and preferred categories. Filtering* to identify customers with a high churn risk (score > 0.7) who haven't recently received a specific campaign (based on the created_campaign_date field - *you might need to adjust this logic). Using Google Gemini AI to dynamically generate one of three types of win-back offers, personalized based on the customer's specific churn score and preferred product categories: Informational: (Score 0.7-0.8) Highlights new items in preferred categories. Bonus Points: (Score 0.8-0.9) Offers points for purchases in a target category (e.g., Books). Discount Percentage: (Score 0.9-1
CGitLab Merge Request Review & Risk Analysis with Claude/GPT AI
Trigger The workflow runs when a GitLab Merge Request (MR) is created or updated. Extract & Analyze It retrieves the code diff and sends it to Claude AI or GPT-4o for risk assessment and issue detection. Generate Report AI produces a structured summary with: Risk levels Identified issues Recommendations Test cases Notify Developers The report is: Emailed to developers and QA teams Posted as a comment on the GitLab MR Setup Guide Connect GitLab Add GitLab API credentials Select repositories to track Configure AI Analysis Enter Anthropic (Claude) or OpenAI (GPT-4o) API key Set Up Notifications Add Gmail credentials Update the email distribution list Test & Automate Create a test MR to verify analysis and email delivery Key Benefits Automated Code Review** – AI-driven risk assessment and recommendations Security & Compliance** – Identifies vulnerabilities before code is merged Integration with GitLab CI/CD** – Works within existing DevOps workflows Improved Collaboration** – Keeps developers and QA teams informed Developed by Quantana, an AI-powered automation and software development company.
Personalized AI Tech Newsletter Using RSS, OpenAI and Gmail
Combine Tech News in a Personalized Weekly Newsletter This n8n template automates the collection, storage, and summarization of technology news from top sites, turning it into a concise, personalized weekly newsletter. If you like staying informed but want to reduce daily distractions, this workflow is perfect for you. It leverages RSS feeds, vector databases, and LLMs to read and curate tech content on your behalf—so you only receive what truly matters. How it works A daily scheduled trigger fetches articles from multiple popular tech RSS feeds like Wired, TechCrunch, and The Verge. Fetched articles are: Normalized to extract titles, summaries, and publish dates. Converted to vector embeddings via OpenAI and stored in memory for fast semantic querying. A weekly scheduled trigger activates the AI summarization flow: The AI is provided with your interests (e.g., AI, games, gadgets) and the desired number of items (e.g., 15). It queries the vector store to retrieve relevant articles and summarizes the most newsworthy stories. The summary is converted into a clean, email-friendly format and sent to your inbox. How to use Connect your OpenAI and Gmail accounts to n8n. Customize the lis
WAutomate New Customer Onboarding with HubSpot, Google Calendar, and AI-Powered Gmail
This n8n workflow streamlines the onboarding process for new customers by automating personalized email communication, calendar scheduling, and contact assignment in HubSpot. It is perfect for businesses looking to ensure a smooth and personalized onboarding experience for new clients. 🧑💼 Who is this for? Customer success teams who need to onboard new clients efficiently. Sales teams who want to ensure smooth transitions from prospect to customer. Small businesses that want to automate customer onboarding without complex systems. 🧩 What problem is this workflow solving? This workflow reduces the manual effort involved in onboarding new customers by: Automatically sending personalized welcome emails. Scheduling a welcome meeting using a calendar tool. Assigning the customer to a Customer Success Manager (CSM) in HubSpot. ⚙️ What this workflow does Trigger via Webhook or HubSpot: The workflow can be triggered either by a webhook (direct API call) or a HubSpot trigger (e.g., when a new contact is created). HubSpot Connection: Retrieves the list of HubSpot owners (users with contact access). Identifies the owner of the new contact. Calendar Management: Utilizes a Calendar Agent to
Voice-to-Email Response System with Telegram, OpenAI Whisper & Gmail
This workflow gives you the ability to reply to a long email with a voice note, rather than having to type everything out. ChatGPT will format your audio response and create an email draft for you. How it works When a new email arrives in your inbox, the workflow checks if it needs a response, and it it does, it sends a message to you on Telegram via a VoiceEmailer bot. When you reply to that message with an audio message, the second part of this workflow is triggered. It checks if the message is in the right format, transcribes the audio, and creates a draft response that shows up in the same email thread. Set up steps Add your credentials for Gmail and OpenAI Create an Telegram bot following the instructions here. Connect your telegram credentials so the workflow will use your bot. Turn on the workflow, and message the bot from your telegram. Find the Chat ID from the Executions tab of your workflow, and enter it in as a variable.
WAutomate Lead Qualification with RetellAI Phone Agent, OpenAI GPT & Google Sheet
👉 Build a Phone Agent to qualify outbound leads and schedule inbound calls Who is this for? This workflow is designed for sales teams, call centers, and businesses handling both outbound and inbound lead calls who want to automate their qualification, follow-up, and call documentation process without manual intervention. It’s ideal for teams using Google Sheets, RetellAI, OpenAI, and Gmail as part of their tech stack. Real-World Use Cases 🛍 E-commerce – Instantly handle product FAQs and order status checks, 24/7. 🏬 Retail Stores – Share store hours, directions, and return policies without lifting a finger. 🍽 Restaurants – Take reservations or answer menu questions automatically. 💼 Service Providers – Book appointments or consultations while you focus on your craft. 📞 Any Local Business – Deliver friendly, consistent phone support — no live agent required. What problem is this workflow solving? Managing lead calls at scale can be chaotic—between scheduling outbound qualification calls, handling inbound appointment requests, and making sure every call is documented and followed up. This workflow automates the entire process, reducing human error and saving time by: ✅ Sending re
Automatically Create Linear Issues from Gmail Support Request Messages
This n8n template watches a Gmail inbox for support messages and creates an equivalent issue item in Linear. How it works A scheduled trigger fetches recent Gmail messages from the inbox which collects support requests. These support requests are filtered to ensure they are only processed once and their HTML body is converted to markdown for easier parsing. Each support request is then triaged via an AI Agent which adds appropriate labels, assesses priority and summarises a title and description of the original request. Finally, the AI generated values are used to create an issue in Linear to be actioned. How to use Ensure the messages fetched are solely support requests otherwise you'll need to classify messages before processing them. Specify the labels and priorities to use in the system prompt of the AI agent. Requirements Gmail for incoming support messages OpenAI for LLM Linear for issue management Customising this workflow Consider automating more steps after the issue is created such as attempting issue resolution or capacity planning.
BExplore n8n Nodes in a Visual Reference Library
WATCH THE n8n STARTER GUIDE 👇 This template is featured in the n8n Starter Guide series. The template is free, but comes with two additional PDFs and a Quick Start video if you grab the full download pack on gumroad. How it works This template is a visual map of many useful n8n nodes. It groups nodes like Triggers, AI tools, and App connectors onto the canvas. Explore the sections to learn about different nodes and easily copy them for your own workflows. It acts as a handy visual reference guide. Set up steps • Setup takes about 5 minutes. • Import the template into your n8n instance. • Explore the node categories visually on the canvas. • A Quick Start video is included in the download pack, along with a prompts PDF and PDF with links to other awesome n8n templates here on the n8n template gallery.
WGoogle Trend Data Extract & Summarization with Bright Data & Google Gemini
Who this is for The Google Trend Data Extract & Summarization workflow is ideal for trend researchers, digital marketers, content strategists, and AI developers who want to automate the extraction, summarization, and distribution of Google Trends data. This end-to-end solution helps transform trend signals into human-readable insights and delivers them across multiple channels. It is built for: Market Researchers** - Tracking trends by topic or region Content Strategists** - Identifying content opportunities from trending data SEO Analysts** - Monitoring search volume and shifts in keyword popularity Growth Hackers** - Reacting quickly to real-time search behavior AI & Automation Engineers** - Creating automated trend monitoring systems What problem is this workflow solving? Google Trends data can provide rich insights into user interests, but the raw data is not always structured or easily interpretable at scale. Manually extracting, cleaning, and summarizing trends from multiple regions or categories is time-consuming. This workflow solves the following problems: Automates the conversion of markdown or scraped HTML into clean textual input Transforms unstructured data into struct
Optimize Amazon Ads with GPT-4o for Bid, Budget & Keyword Recommendations
Overview This template is designed for Amazon sellers and advertisers who want to automate their campaign performance analysis and bidding strategy. It solves the common challenge of manually reviewing Sponsored Products reports and guessing how to adjust keywords, placements, and budgets. By combining Amazon Advertising reports with OpenAI's GPT-4o, this workflow delivers real-time, personalized optimization instructions — automatically. Features 📥 Automatically downloads Sponsored Products reports from Google Drive 🧠 Uses AI to analyze campaign, keyword, placement, targeting, and budget performance 📊 Supports both .csv and .xlsx report formats 🔁 Handles multiple ASINs and scales easily across ad accounts 📧 Sends structured optimization recommendations to your inbox via Gmail 🗂 Built-in logic to normalize filenames and correctly map reports 🧹 Includes error handling and formatting cleanup for AI-ready input Requirements To use this workflow, you’ll need: An Amazon Ads account with access to Sponsored Products reports A Google Drive folder where Amazon Ads reports are delivered (manually or via Gmail automation) A Gmail account (for sending summaries) An OpenAI API key with