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135 Ergebnisse — ausschließlich quellenverknüpfte n8n-Referenzen
Consolidate Daily Google Form Submissions into One Gmail Recap
Description Receive one clean Gmail recap each day with all Google Forms submissions. The workflow reads your Form-linked Google Sheets, compiles every request submitted today, and sends a single, structured email at your chosen time—keeping your inbox tidy. Context Instead of receiving dozens of individual notifications, consolidate all daily form submissions into one organized email recap. Who is this for? Teams managing multiple incoming requests per day. Managers who want a daily summary instead of real-time alerts. Anyone who prefers to avoid notification spam. Requirements Google account with Forms & Sheets access Google Forms linked to Google Sheets Gmail account with n8n OAuth configured Steps 🗒️ Use the sticky notes in the n8n canvas to: Credentials : Add/verify Google (Sheets) and Gmail credentials in n8n. Schedule : Add a Cron/Schedule Trigger (default: 17:00/ 5PM, your local time). Add Google Sheets node → Read mode. Spreadsheet: select your Form-linked sheet. Build the Recap Body Use a Code (Function) node to assemble a simple HTML list or table from the filtered rows. Send Gmail : Add Gmail node and setup your team inbox / distribution list. For the body, paste the H
WAutomatically Send Monthly Sales Reports from Square via Gmail
Automatically Send Monthly Sales Reports from Square via Gmail What It Does This workflow automatically connects to the Square API and generates a monthly sales summary report for all your Square locations. The report matches the figures displayed in Square Dashboard > Reports > Sales Summary. It's designed to run monthly and pull the previous month’s sales into a CSV file, which is then sent to a manager/finance team for analysis. This workflow builds on my previous template, which allows users to automatically pull data from the Square API into n8n for processing. (See here: https://n8n.io/workflows/6358) Prerequisites To use this workflow, you'll need: A Square API credential (configured as a Header Auth credential) A Gmail credential How to Set Up Square Credentials: Go to Credentials > Create New Choose Header Auth Set the Name to Authorization Set the Value to your Square Access Token (e.g., Bearer <your-api-key>) How It Works Trigger: The workflow runs on the 1st of every month at 8:00 AM Fetch Locations: An HTTP request retrieves all Square locations linked to your account Fetch Orders: For each location, an HTTP request pulls completed orders for the previou
Automatic Workflow Error Notifications via Gmail
What this template does Sends you an email (via Gmail) whenever any workflow that references this one fails. The message includes the workflow name/ID, execution URL, last node executed, and the error message. Why it’s useful Centralizes error notifications so you notice failures immediately and can jump straight to the failed execution. Prerequisites A Gmail account connected through n8n’s Gmail node credentials. This workflow set as the Error Workflow inside the workflows you want to monitor. How it works Error Trigger starts this workflow whenever a linked workflow fails. Gmail (Send → Message) composes and sends an email using details from the Error Trigger. Notes Error workflows don’t need to be activated to work. You can’t test them by running manually—errors must occur in an automatically run workflow (cron, webhook, etc.).
Automated Cold Email Outreach with Gmail & Google Sheets
Description: Boost your sales pipeline with this fully automated Cold Email Outreach workflow in n8n, integrating Gmail and Google Sheets. This template sends cold emails daily at 2 PM to leads fetched from a Google Sheet. Once an email is sent, the workflow updates the lead's status to prevent duplicates. ✅ Features: Daily scheduled trigger at 2 PM Fetches leads with status "not emailed" from Google Sheets Sends emails via Gmail Updates lead status in Google Sheets post-email Batch processing for efficient outreach Perfect for freelancers, agencies, and startups looking to automate lead engagement and track responses in real-time — all without writing a single line of code.
Raw Materials Inventory Management with Google Sheets, Supabase and Approvals
Automated Raw Materials Inventory Management with Google Sheets, Supabase, and Gmail using n8n Webhooks Description What Problem Does This Solve? 🛠️ This workflow automates raw materials inventory management for businesses, eliminating manual stock updates, delayed material issue approvals, and missed low stock alerts. It ensures real-time stock tracking, streamlined approvals, and timely notifications. Target audience: Small to medium-sized businesses, inventory managers, and n8n users familiar with Google Sheets, Supabase, and Gmail integrations. What Does It Do? 🌟 Receives raw material data and issue requests via form submissions. Updates stock levels in Google Sheets and Supabase. Manages approvals for material issue requests with email notifications. Detects low stock levels and sends alerts via Gmail. Maintains data consistency across Google Sheets and Supabase. Key Features Real-time stock updates from form submissions. Automated approval process for material issuance. Low stock detection with Gmail notifications. Dual storage in Google Sheets and Supabase for redundancy. Error handling for robust data validation. Setup Instructions Prerequisites n8n Instance**: Self-hoste
WGenerate Logos and Images with Consistent Visual Styles using Imagen 3.0
This n8n template allows you to use AI to generate logos or images which mimic visual styles of other logos or images. The model used to generate the images is Google's Imagen 3.0. With this template, users will be able to automate design and marketing tasks such as creating variants of existing designs, remixing existing assets to validate different styles and explore a range of designs which would have been otherwise too expensive and time-consming previously. How it works A form trigger is used to capture the source image to reference styles from and a prompt for the target image to generate. The source image is passed to Gemini 2.0 to be analysed and its visual style and tone extracted as a detailed description. This visual style description is then combined with the user's initial target image prompt. This final prompt is given to Imagen 3.0 to generate the images. A quick webpage is put together with the generated images to present back to the user. If the user provided an email address, a copy of this HTML page will be sent. How to use Ensure the workflow is live to share the form publicly. The source image must be accessible to your n8n instance - either a public image of t
WSync HubSpot Contacts with LinkedIn URLs, Detect Changes & Send Gmail Alerts
Automate CSV imports into HubSpot without the mess. Powered by n8n. Supercharged by Pollup AI. Who’s this for? This workflow is perfect for Ops-minded folks in Customer Success, Marketing, and Sales – especially if you’re juggling CSV lists, CRM updates, and team-wide reporting. Whether you're a CS ops lead syncing product usage, or a RevOps manager updating contact records, this will save you hours. 🧠 Why it matters Manually importing CSVs into HubSpot is a headache: ❌ Copy-paste errors ❌ Mismatched fields ❌ Wasted time formatting every upload This workflow does the heavy lifting for you: ✅ Pulls fields dynamically from your HubSpot instance ✅ Preps and maps CSV data in minutes ✅ Syncs with Google Sheets to keep your source of truth aligned 🔄 What the workflow actually does Pulls live field names from HubSpot’s API (no guesswork) Indexes and organizes your CSV for import Processes & transforms raw data (optional filters, cleanup, etc.) Dynamically maps CSV fields to HubSpot fields Executes the upload and logs results ⚙️ How to get started Prerequisites: HubSpot private app token Google Sheets API credentials Access to an n8n instance (cloud or self-hosted) Setup in 3 steps: Impo
Lead Tracking System for HubSpot with Automated Notifications via Gmail & Slack
🎯 Project Purpose This project automates the process of collecting and managing new leads submitted through a web form. It eliminates the need for manual data entry and ensures that each lead is: Properly recorded and time-stamped in a structured format Automatically communicated to the sales or support team Ready for follow-up, with a reminder system in place It’s a lightweight but effective solution suitable for freelancers, small teams, and growing businesses that want to streamline their lead intake process. 🛠️ Tools & Technologies Used Google Forms / Web Form** – Frontend for capturing leads Google Sheets** – Central database for storing lead information n8n** – Automation platform that connects and coordinates all services Gmail** – Handles email notifications for new leads Slack* *(optional) – Provides instant team notifications Date & Time nodes** – Tracks and manages lead response timing Conditional (IF) nodes** – Filters out duplicate and incomplete entries 🔄 Workflow Overview ✨ Key Features ✅ No-code integration using n8n ✅ Instant alerts via Gmail and/or Slack ✅ Google Sheets as an easily accessible backend ✅ Modular design — easy to expand with CRM tools (like HubSp
WMonitor Server Uptime & Get Email Alerts with Google Sheets
🌐 Web Server Monitor & Alert System This automation pings web servers at regular intervals, logs their status, and sends email alerts if a server goes down. It’s perfect for maintaining visibility over server uptime — without complex monitoring tools. 🧠 How It Works This workflow performs minute-by-minute checks on all listed servers in a Google Sheet and: ✅ Logs all reachable servers in an “Alive” log. 🔻 Sends an email alert if a server is unreachable. 📄 Logs failed servers in a “Down” sheet with timestamps. 🧩 Key Components ⏰ 1. Schedule Trigger Runs the workflow every minute for real-time monitoring. 📄 2. Web Servers List (Google Sheets) Pulls server IPs or hostnames from a Google Sheet named Server_List. Each row = one server to monitor. This makes adding/removing servers effortless — just update the sheet. 🌐 3. Servers Alive Check (HTTP Request) Performs an HTTP GET request to each server (e.g., http://your-server.com). If the request fails, it automatically triggers the error path (handled via continueOnFail). ✅ 4. Web Server Alive Log (Google Sheets) Records successful pings in Server_Status_Alive with: Timestamp Server IP Status = Alive This log can be used for uptim
WAuto-Generate Meeting Attendee Research with GPT-4o, Google Calendar, and Gmail
How it works: Whenever a new event is scheduled on your Google Calendar, this workflow generates a Meeting Briefing email, giving an overview of each person on the call and the company they work for. It makes use of the web search tool on the OpenAI Responses API to make lookups. The workflow triggers when a new event is added to the calendar, loops over each attendee, generating reports on each person and their company, collates the results, and sends the briefing as an email. Set up steps: Add your credentials for Google Calendar (for viewing events) and Gmail (to send the email) Add your OpenAI credentials as a Header Auth on the Company Search and Person Search nodes. Name: Authorization Value: Bearer {{ YOUR_API_KEY }} Edit the "Edit Fields" node with the email that you want to send the briefing to, and a short bit of context about yourself.
Generate & Email Personalized Certificates from Google Forms with Score Threshold
Description This workflow automatically generates personalized certificates in Google Slides and emails them to respondents only if they meet a minimum score threshold, using data submitted via Google Forms (stored in Google Sheets). Ideal for: Online courses Quizzes and workshops Event participation certificates Sheet Requirements Your connected Google Sheet (from the Google Form) must contain: Full Name – The name to appear on the certificate. Email – Recipient’s email address. Score – The test/quiz score used for threshold logic. Setup Instructions Connect Google Sheets – Make sure your Form responses are linked to a Sheet with the columns mentioned above. Set Score Threshold – Modify the If node to your desired minimum score (e.g., >= 80). Customize Certificate Template – Use a Google Slides file with text placeholders like {{Full Name}}. Connect Gmail & Google Drive – For sending emails and saving generated certificates. Update File IDs – Replace any placeholder Slide and Drive file IDs with your own. Services Used Google Sheets (Form responses) Google Slides (Certificate template) Google Drive (Storage) Gmail (Email delivery) Troubleshooting Issue: "Cannot read property 'S
WAutomate Weekly SEO Reports from Google Search Console to Email
What this workflow does This n8n workflow connects to Google Search Console to fetch SEO performance data (clicks, impressions, CTR, and average position) for the last 7 days. It formats the results into a clean weekly summary and automatically sends it to your email inbox every Monday morning. Ideal for: Website owners Bloggers SEO consultants who want to track site performance over time without manual reporting. Setup steps Replace YOUR_SITE_URL in the HTTP Request node with your verified domain from Google Search Console. Connect your Google OAuth2 credentials to the HTTP Request node. Set up your SMTP credentials in the "Send Email" node. Adjust the recipient email address and subject line if necessary. (Optional) Customize the Function node to include more queries or format the report as a PDF. Estimated setup time: ~10 minutes Sticky notes are included in the workflow canvas to guide you step-by-step. Technologies used Google Search Console API SMTP Email Node n8n Function Node n8n HTTP Request Node n8n Sticky Notes
WScrape Books from URL with Dumpling AI, Clean HTML, Save to Sheets, Email as CSV
👥 Who is this for? This workflow is ideal for virtual assistants, researchers, developers, automation specialists, and data analysts who need to regularly extract and organize structured product information (like books) from a website. It’s especially useful for those working with catalog-based websites who want to automate extraction and delivery of clean, sorted data. 🧩 What problem is this solving? Manually copying product listings like book titles and prices from a website into a spreadsheet is slow and repetitive. This automation solves that problem by scraping content using Dumpling AI, extracting the right data using CSS selectors, and formatting it into a clean CSV file that is sent to your email—all triggered automatically when a new URL is added to Google Sheets. ⚙️ What this workflow does This template automates an entire content scraping and delivery process: Watches a Google Sheet for new URLs Scrapes the HTML content of the given webpage using Dumpling AI Uses CSS selectors in the HTML node to extract each book from the page Splits the HTML array into individual items Extracts the book title and price from each HTML block Sorts the books in descending order based on
Audit Google Drive File Permissions for Access Control Management
This n8n template reviews and audits recently active Google Drive files and reports on files with excessively open permissions. This shows how you can automate simple compliance tasks for access control management. File Sharing Permissions are routinely abused when access needs and scopes expand to many colleagues, clients and users. Often, granting excessively open permissions means you can get back to work rather than deal with numerous access request notifications. Whilst sometimes justified, the problem is that the permissions are rarely reverted to a safer setting at a later date when it is no longer needed. This template serves to improve your security posture by giving frequent reminders of these open files so that they can be actioned and not forgotten about. See example Audit Report here: https://docs.google.com/spreadsheets/d/1V2aiLhp3_nH7EBniMn7D0kFHg7-A5NjpDZXMhb4F5UI/edit?gid=503992967 How it works A scheduled trigger runs everyday to generate a new audit report. A new sheet is created in a designated Google Sheets document to store the day's results. The Google Drive node is used with Advanced Search params to fetch recently modified files for the user with each file
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Monitor SSL Certificate Expiry with Google Sheets and Multi-Channel Alert
SSL Expiry Alert System Who is this for? This workflow is ideal for administrators or IT professionals responsible for monitoring SSL certificates of multiple websites to ensure they do not expire unexpectedly. Problem SSL certificates play a crucial role in ensuring secure communication over the internet. However, if not monitored closely, they can expire, leading to potential security risks and service disruption. This workflow helps in proactively monitoring SSL certificate expiry dates. Functionality Pulls URLs to monitor from a Google Sheet. Checks SSL certificates using SSL-Checker.io. Updates Google Sheet with SSL details such as expiry date and certificate status. Sends email alerts for SSL certificates nearing expiry (<30 days) or invalid certificates. Setup Clone the provided Google Sheet and update the Google Sheet URL in the "URLs to Monitor" node. Set up Google Sheets and Gmail credentials in n8n. Configure the Discourse Trigger for weekly monitoring. Customize email/telegram/ntfy alert settings as needed. Customization Modify the frequency of monitoring by adjusting the trigger interval in the "Weekly Trigger" node. Customize email content and recipients in the "Se
Organize Email Attachments into Google Drive Folders by Company with Gmail & Sheets
Automated Email Attachment Organizer Automatically process labeled emails with attachments into organized Google Drive folders Who Is This For? Teams or Individuals** needing to: Automatically sort invoices, receipts, and files. Organize client documents by date. Verify sender emails against a whitelist. Timestamp files to avoid duplicate names. What Does This Workflow Solve? 🕒 Manual Email Sorting: Saves time by automating the organization of email attachments. 📂 Disorganized Cloud Storage: Ensures attachments are neatly stored in Google Drive folders. 📧 Unverified Sender Issues: Filters and validates emails using a whitelist. 🔄 Duplicate Filenames: Uses timestamps to ensure every file name is unique. Setup Guide 1. Pre-Requisites Whitelist Sheet**: Make a copy of the Example Whitelist Sheet Gmail Filter**: Create a filter in Gmail to label emails with attachments. To Create a Gmail Filter: Open your Gmail Inbox. Click the search bar and select "Show search options". Enter your criteria (e.g., type has:attachment). Click "Create filter". Choose "Apply the label: Custom_Label" and save. 2. Credentials Setup Make sure your n8n instance is connected with: Gmail Account**: (via OA
W🎥 Analyze YouTube Video for Summaries, Transcripts & Content + Google Gemini AI
🎥 Analyze YouTube Video for Summaries, Transcripts & Content + Google Gemini Who is this for? This workflow is ideal for content creators, video marketers, and research professionals who need to extract actionable insights, detailed transcripts, or metadata from YouTube videos efficiently. It is particularly useful for those leveraging AI tools to analyze video content and optimize audience engagement. What problem does this workflow solve? / Use case Analyzing video content manually can be time-consuming and prone to errors. This workflow automates the process by extracting key metadata, generating summaries, and providing structured transcripts tailored to specific use cases. It helps users save time and ensures accurate data extraction for content optimization. What this workflow does Extracts audience-specific metadata (e.g., video type, tone, key topics, engagement drivers). Generates customized outputs based on six prompt types: Default: Actionable insights and strategies. Transcribe: Verbatim transcription. Timestamps: Timestamped dialogue. Summary: Concise bullet-point summary. Scene: Visual descriptions of settings and techniques. Clips: High-engagement video segments wit
📦 Electronic data interchange (EDI) message parsing with Gmail and Google Sheet
Tags: Supply Chain Management, Logistics, Transportation, Data Transmission Context Hey! I'm Samir , a Supply Chain Engineer and Data Scientist from Paris founder of LogiGreen Consulting We help small and medium businesses improve their logistics processes using AI, Data Analytics and Automation. > Sustainable and Efficient supply chains with N8N! 📬 For business inquiries, you can add me on Here What is an EDI Message? Electronic Data Interchange (EDI) is a standardized method of automatically transferring data between computer systems. They ensure the smooth flow of essential transactional data, such as purchase orders, invoices, shipping notices, and more. For instance, a manufacturing company can receive purchase orders from a retailer via EDI. However, they need complex integration for the transmission and processing of the messages. Who is this template for? This workflow template is designed for small companies that cannot connect to their customers and need to manually process the EDI messages received. How does it work? This workflow uses a Gmail Trigger that analyzes all the incoming emails. 📧 Gmail Trigger → Detects emails with "EDI" in the subject. 📜 Parses EDI Mes
🚚 Automate Delivery Confirmation with Telegram Bot, Google Drive and Gmail
Tags: Supply Chain Management, Logistics, Transportation Context Hey! I'm Samir, a Supply Chain Engineer and Data Scientist from Paris founder of LogiGreen Consulting We design tools to help small and medium businesses in improving their logistics processes using data analytics and automation. > Let's use N8N to make supply chains more efficient and sustainable Supply Chains! 📬 For business inquiries, you can add me on Here Who is this template for? This workflow template is designed for logistics operations that cannot rely on a Transportation Management System to record proofs of deliveries. What is a delivery confirmation? This workflow uses a Telegram bot to automatically notify logistics teams by email when a shipment is delivered. Drivers (equipped with their smartphones) can record their arrival with all the necessary information for accurate distribution planning. How do we notify the delivery? Let us imagine a truck driver arriving at the destination; he can contact the bot to be guided on how to record the delivery. User Guide: the first bot's message is a brief explanation of the process Record Shipment Number: the bot asks the driver to share the shipment number and
Create a Daily Digest from Gmail, RSS, and Todoist
Create a Daily Digest of Todoist, Gmail, and RSS and Send via Gmail Overview This workflow is designed to automatically generate a daily digest by aggregating information from your Gmail, RSS feeds, and Todoist. The digest summarizes your latest emails, top news headlines, and pending tasks, then sends a beautifully formatted email directly to your inbox. With daily digest automation, you start your day with a concise summary of key information, helping you stay organized and informed. Use Case Scenario Imagine starting your morning with an email that provides a quick snapshot of your day's most important emails, trending news, and task list. Whether you're a busy professional, entrepreneur, or team leader, this workflow takes the hassle out of manually checking multiple platforms. Instead, you receive a curated summary that enables you to prioritize your day effectively. This workflow is ideal for professionals who want to streamline their morning routine and ensure they never miss a critical update. Who This Is For Busy Professionals:** Stay on top of your emails, news, and tasks without juggling multiple apps. Entrepreneurs:** Get a daily overview of important business updates a
Error handling: Send email via Gmail on execution or trigger-level errors
This error handling workflow emails detailed notifications on workflow execution and trigger errors. It extends Send email via Gmail on workflow error template by covering trigger-level errors. Features Get notifications on both main workflow trigger and execution time errors. Subject line will have failed workflow id, name, error source (execution or trigger), error message. Body will contain links to both failed and error handling workflows as well as execution or trigger-level error details. Body will also contain a machine readable and enriched JSON from Error Trigger describing the error. Use this error handling workflow for as many workflows as you need. Configiration Copy this workflow to your workspace and, optionally, move it under the project that contains your main workflow In this error handling workflow settings, set This workflow can be called by as appropriate In Config node, define your app url, notifications recipient email, and sender name (useful to build filters in your inbox) In Gmail node, create and select credentials In your main workflow settings, pick this error handling workflow in the Error Workflow field (How to...) Related resources n8n Error Trigger d
RSS Feed News Processing and Distribution Workflow
Who is this for? This workflow is designed for professionals and teams who need to monitor multiple RSS feeds, filter the latest content, and distribute actionable updates as a Trello comment. Ideal for content managers, marketers, and team leads managing news or content pipelines. What problem is this workflow solving? Manually monitoring RSS feeds and keeping track of the latest content can be time-consuming. This workflow automates the aggregation, filtering, and distribution of news, ensuring that only relevant and timely updates are shared with your team or audience. What this workflow does: Aggregates RSS Feeds: Pulls data from up to three RSS feeds simultaneously. Filters Content: Filters articles based on their publication date (default: last 7 days). Organizes and Sorts: Sorts filtered articles by date for clarity. Formats Updates: Transforms news items into Markdown format for better readability. Publishes and Notifies: Posts comments to Trello cards and sends an email to a moderator to check the comment. Setup: Connect your RSS feeds by configuring the RSS Read nodes. Link your Trello and Gmail accounts for seamless integration. Adjust the schedule trigger to set how oft
Food Delivery Notifications and Easy Expense Tracking
Workflow Description This workflow automates the process of retrieving emails from a food delivery platform, extracting key order details, and sending notifications to a Slack channel. Additionally, the Slack message includes a Moze accounting app URL scheme link for quick expense tracking. Key Features Manual Trigger: Allows the workflow to be executed manually for immediate testing. Gmail Integration: Retrieves emails containing specific keywords in the subject line (e.g., "透過 Uber Eats 系統送出的訂單"). (You can adjust the keywords to fit your language.) Data Extraction: Parses the email content to extract key details such as: Order price Shop name Order date and time Slack Notification: Sends a notification to a specified Slack channel using a structured block format, including a link to record the expense in the Moze accounting app. Node Configurations 1. Manual Trigger Purpose**: Starts the workflow manually for testing or immediate execution. Configuration**: No setup needed. 2. Gmail Trigger Purpose**: Automatically polls Gmail for new emails matching specific subject keywords. Configuration**: Filters: q: subject:透過 Uber Eats 系統送出的訂單 (You can adjust the keywords to fit your langu
WSSL Expiry Alert with SSL-Checker.io
Use Case Managing SSL certificates manually can be time-consuming and error-prone, often leading to unexpected downtime or security risks due to expired certificates. What This Workflow Does This workflow automatically monitors SSL certificates for a list of websites, checks their expiry status using SSL-Checker.io, and sends timely notifications if a certificate is about to expire. Setup Add your credentials for Google Sheets, Gmail, and SSL-Checker.io. Create a Google Sheet with a list of URLs for the websites you want to monitor. Configure the workflow to check the SSL status weekly. Set up email notifications to alert you when a certificate is close to expiry. Activate the workflow to automate monitoring and notification. How to Adjust It to Your Needs Customize the URL Source: Replace Google Sheets with another data source like Airtable or CSV files. Modify Notification Thresholds: Change the expiry threshold (e.g., notify for 14 days instead of 7). Add Additional Actions: Integrate with tools like Slack or Teams for team-wide notifications. Automate Renewal Requests: Add a step to send renewal requests directly to your SSL provider if a certificate is nearing expiry.