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Automate Sprint Planning with OpenAI, Google Calendar, and Gmail for Agile Teams

by WillemijnUpdated Aug 2026
RequiresGoogle CalendarGoogle CalendarGoogle SheetsGoogle SheetsGoogle DriveGoogle DriveOpenAIGmailGmail
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MaWhen clicking ‘Test workflow’When clicking ‘…ScSchedule TriggerNONo Operation, do nothingNo Operation, d…Load Calendar of Scrum MasterLoad Calendar o…Read DoR criteriaRead DoR criter…SILoop Over Items for DoR checkLoop Over Items…AgCompare User Story to DoR CriteriumCompare User St…NOIf no event do nothingIf no event do …Take backlog link for further referralTake backlog li…Update Scrum feedback in BacklogUpdate Scrum fe…OpenAI Scrum Master EmailerOpenAI Scrum Ma…OpenAI Scrum Master Story FeedbackOpenAI Scrum Ma…OpenAI Scrum Master DoR CheckOpenAI Scrum Ma…AgAggregate DoR check to User Story LevelAggregate DoR c…MeAdd DoR feedback to User StoryAdd DoR feedbac…AgProvide Scrum Master Feedback on the storyProvide Scrum M…AgCombine stories into one listCombine stories…ErError TriggerAsk Approval to Scrum MasterAsk Approval to…Send Email to AttendeesSend Email to A…Create Draft in Scrum Master EmailCreate Draft in…Make aware the draft is ready to be adjusted manuallyMake aware the …IfIf Email content is ApprovedIf Email conten…SeStart Here: Set Environment VariablesStart Here: Set…Take DoR link for further referralTake DoR link f…Send Error EmailFiCheck for Upcoming Sprint Planning Project ACheck for Upcom…Select Stories Ready for Sprint Planning from BacklogSelect Stories …Check Open Stories in Current SprintCheck Open Stor…AgDraft Email for Sprint PlanningDraft Email for…AgAggregate Stories for Form CreationAggregate Stori…CoCreate Dynamic FormCreate Dynamic …Ask Scrum Master for Current Sprint Stories CheckAsk Scrum Maste…SOProcess Feedback on IndexProcess Feedbac…MeAppend Feedback to StoryAppend Feedback…AgDraft Email for Sprint Goal SuggestionsDraft Email for…FiKeep stories that were not committedKeep stories th…MeCombine Sprint Spill over with Ready for Sprint PlanningCombine Sprint …MeAppend Stories with DoR feedbackAppend Stories …OpenAI Sprint Goal Email AgentOpenAI Sprint G…Send Email to POWaWait until X days before the Sprint Planning1Wait until X da…
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STEPS · 44
Run manually by an operator

Manually or on schedule, pulls Google Calendar and Sheets data, drafts a sprint plan with OpenAI, and emails it via Gmail.

Tags

manualadvancedGoogle CalendarGoogle SheetsProject ManagementAI Summarizationdiscoveredpending-review
Connects
googlecalendarGoogle CalendarsheetsGoogle SheetsgoogledriveGoogle DriveOpenAIgmailGmail
CategoryAI Analysis & Classification
Triggermanual
Complexityadvanced
Nodes42
AddedJun 27, 2026