Quick Overview This workflow watches a Notion CRM for leads ready to contact, checks Gmail to avoid duplicate outreach, then sends or drafts an email with Google Drive PDF attachments and updates the lead status in Notion, with bounce detection that marks invalid emails (using OpenAI to extract addresses). How it works Triggers when a lead page is updated in a selected Notion CRM database. Validates that the lead’s Email field looks like an email address and searches Gmail Sent for recent messages to that recipient to detect prior outreach. If the lead was already emailed and the current status is safe to overwrite, it updates the Notion lead status to “Emailed.” If the lead was not previously emailed, it downloads two PDF attachments from Google Drive, converts them to Gmail attachments, and either creates a Gmail draft for specific domains (optionally sending a Twilio SMS to a rep) or sends a generic vs personalized Gmail email based on whether a contact name exists.
Tags
Gmail
Google Drive
NotionOpenAI
TwilioRelated workflows
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WSend Calendly meeting prep briefs with Gmail, Notion, OpenAI and Sheets
Quick Overview This workflow monitors Gmail for Calendly “New Event” emails, extracts meeting details with OpenAI, enriches the invitee with Notion CRM data, Google Sheets STR records, and SerpApi building research, then generates and schedules a meeting-prep brief email to send 30 minutes before the meeting. How it works Triggers every minute when a new Gmail message arrives and continues only if it is a Calendly notification for a new event. Uses OpenAI to extract the invitee email and meeting date/time from the email and calculates a send time 30 minutes before the meeting. Looks up the lead in a Notion database by invitee email and pulls building research via SerpApi, then uses OpenAI to extract building details from the AI Overview results. Loads STR registration data from Google Sheets and matches it to the building address to flag whether the property appears in STR records. Searches recent Gmail history in two accounts for messages involving the lead’s email address and checks whether any history exists. If email history exists, uses OpenAI to summarize the relationship and generate a concise meeting brief, then formats it as an HTML email. If no email history exists, uses
Qualify leads and send personalized audio follow-ups with Gemini and Smallest.ai
Quick Overview This workflow receives lead submissions via a webhook, uses Google Gemini to qualify the lead and write a personalized spoken follow-up script, and for qualified leads generates an MP3 with Smallest.ai, shares it from Google Drive, emails it via Gmail, logs outcomes to Google Sheets, and alerts sales in Slack. How it works Receives a POST webhook request containing a lead’s name, email, and message. Sends the lead details to a Google Gemini–powered AI agent to determine whether the lead is qualified and, if so, generate a short personalized audio script. Parses the agent’s JSON response and routes the workflow based on the qualified flag. If the lead is qualified, Smallest.ai synthesizes the script into an MP3 and uploads it to Google Drive. Shares the Google Drive audio file publicly and sends the lead a Gmail message with a link to listen. Appends the qualified lead record (including the audio link and timestamp) to Google Sheets and posts a notification to a Slack channel. If the lead is unqualified, appends the lead details and timestamp to Google Sheets without generating audio or sending email. Setup Enable the webhook and copy the generated /lead-capture URL i
Create a Gmail morning audio briefing with Google Gemini and Google Drive
Quick Overview This workflow runs every weekday at 7 AM to fetch up to 10 unread Gmail messages from the last day, summarize them into a narrated script with Google Gemini, convert the script to an MP3 using Smallest.ai, upload it to Google Drive, and email you a public listening link. How it works Runs on a schedule every weekday at 7:00 AM. Pulls up to 10 unread Gmail emails from the last 24 hours. Cleans and categorizes the emails into URGENT, NEWSLETTERS, and OTHER sections while skipping common job-alert style messages. Uses a LangChain AI Agent powered by Google Gemini to turn the digest into a plain-text morning briefing script. Truncates the script to a safe character limit and converts it to speech as an MP3 with Smallest.ai. Uploads the MP3 to Google Drive, makes the file publicly readable, and sends a Gmail message with the listening link and the script text. Setup Connect your Gmail credentials for both reading unread emails and sending the briefing email, and update the recipient address in the outgoing email step. Add Google Gemini credentials in the Google Gemini Chat Model used by the AI Agent. Add your Smallest.ai API credentials for text-to-speech generation. Conn