Water Reminder Workflow This workflow demonstrates how to use n8n and Slack to build an intelligent water drinking reminder system, combined with Google Sheets for data recording and OpenAI for generating personalized reminder messages. Google Sheet Template The iOS shortcut template: The result in iOS health: The template demo in Youtube Key Features Scheduled Reminders: Automatically sends water reminders at random times every hour. Intelligent Scheduling: Delays the next reminder if you've recently had water. AI-Generated Messages: Uses OpenAI to generate friendly and non-repetitive reminder messages. Data Tracking: Records daily water intake and calculates percentage of goal achievement. Quick Response: Easily record water intake through Slack buttons. iOS Integration: Provides iOS shortcut links to sync data with the Health app.
Tags
Google SheetsOpenAISlackRelated workflows
See all AI Automation→
CWExtract and log Gmail receipt expenses with OpenAI, Sheets and Airtable
Quick overview This workflow monitors a Gmail “Receipts” label, downloads attachments, uses OpenAI to extract expense data from receipt emails and images, skips duplicates and non-receipts, fails safely when extraction is unreadable, sends Slack/Teams alerts for high-value, warranty, or review-needed receipts, and logs valid receipts to Sheets or Airtable. How it works Triggers every minute when Gmail finds new emails matching the query label:Receipts newer_than:2d. Normalizes the email into consistent fields (message ID, subject, sender, received date, plain-text body) and generates a receipt hash for stable matching. Searches Airtable and/or Google Sheets for existing records matching the message ID or receipt hash and marks the email as a duplicate if it falls within the configured duplicate window. For new receipts, sends the email content to OpenAI to extract receipt details like merchant, total, category, line items, tax hints, and return/warranty dates. Evaluates the extraction to flag high-value, warranty/return-relevant, or needs-review receipts and formats alert messages. Posts alerts to Slack and/or Microsoft Teams when enabled and the receipt is not “standard.” Appends
CWExtract and log Gmail admin tasks with OpenAI, Google Sheets and Airtable
Quick overview This workflow monitors Gmail for messages labeled “Admin”, redacts sensitive data, uses OpenAI to extract structured admin tasks and reminders, skips duplicates by checking Google Sheets and/or Airtable, sends optional Slack or Microsoft Teams alerts for urgent items, and logs the clean task details. How it works Triggers every minute when a new Gmail message matches the query label:Admin newer_than:7d. Loads configurable settings (log destination, alert channels, due-soon window, dedupe window, and redaction toggle) and normalizes the email into a clean text body. Redacts sensitive patterns (such as SSNs, card-like numbers, phone numbers, email addresses, and addresses) and generates an “admin hash” fingerprint for deduplication. Checks Google Sheets and/or Airtable for recent matching Message IDs or admin hashes and skips processing if the email appears to be a duplicate. Sends the redacted email content to OpenAI to classify whether it is an admin item and to extract fields like task title, summary, priority, due date/time, and recommended next step. If the item is valid, optionally posts an alert to Slack and/or Microsoft Teams for urgent/high-priority, due-soon,
Route procurement helpdesk tickets from Gmail with Groq and Slack
Quick Overview This workflow monitors a Gmail inbox for procurement requests, uses Groq (Llama 3.1) to classify and route each ticket with SLA logic, escalates high-risk items to Slack, creates a ticket via HTTP, sends an auto-reply from Gmail, and logs the full record to Google Sheets. How it works Triggers every minute when a new email arrives in a Gmail inbox. Extracts the sender, subject, body, timestamps, and Gmail thread/message IDs, and generates a procurement ticket ID. Looks up the email thread ID in Google Sheets to identify whether the request already exists. Uses Groq (Llama 3.1) to classify the request (category, urgency, sentiment, risk, team) and applies routing rules to set SLA deadlines, queues, and escalation flags. If escalation is required, posts a detailed alert to a Slack channel and creates an escalated ticket via an HTTP request; otherwise, creates a standard ticket via an HTTP request. Generates a short agent-facing status summary with Groq, emails the customer an acknowledgement and suggested reply via Gmail, and appends the full ticket and AI outputs to Google Sheets. Setup Connect your Gmail OAuth2 credential for both the inbox trigger and the customer a